Client Testimonial

Throughout the entire process, [The File Center] could not have been more service-oriented. Our files are kept in a controlled environment, and our employees no longer have to go out in wet or icy weather to retrieve requested items.

—Carolyn Evans
Comptroller at Biaggi's Ristorante Italiano.

  

The File Center of Illinois Inc.
421 Kays Drive Normal, IL
(309) 888-4700

Storage Solutions For Medical Professionals

HEALTHCARE
Whether storing Patient Files, accounting files or oversized x-rays, the File Center can help your medical office with current and go-forward solutions for your healthcare information management system.  Scanning and destruction services are also available. 

 

ADVANTAGES 

  • Barcoded and labelled to your specifications
  • Electronically tracked
  • Same day retrieval and shipping
  • Free Confidential On-site Viewing Room
  • Provide bonded service with insured confidentiality
  • Temperature controlled and dehumidified storage
  • Compliance with retention and destruction guidelines
  • Prevent electronic records loss

ADDED BENEFITS

Let us create more office space you could use for Exam rooms, waiting areas or personnel.  We'll give your staff more time to focus on their important tasks instead of digging and hunting for files.  Most of all, you'll have the piece of mind knowing that your patient's files and information are in a safe, climate controlled area, protected from fire, theft and flood.

RETENTION LAWS

Health Insurance Portability & Accountability Act (HIPAA)

It is Public Law 104-191. This Act amended the Internal Revenue Service Code of 1986. It includes a section, Title II, entitled Administrative Simplification, requiring improved efficiency in healthcare delivery by standardizing electronic data interchange, and protection of confidentiality and security of health data through setting and enforcing standards.

HIPAA called upon the Department of Health and Human Services (HHS) to publish new rules that will ensure standardization of electronic patient health, administrative and financial data; requires unique health identifiers for individuals, employers, health plans and health care providers; and security standards protecting the confidentiality and integrity of "individually identifiable health information," past, present or future.

This law made sweeping changes in the way most healthcare transaction and administrative information systems are handled. Click here for information about this act.

http://www.hipaa.org

Sarbanes-Oxley (SOX)

On July 30, 2002, President Bush signed the Sarbanes-Oxley Act (SOX) of 2002 into law. The Act - which applies in general to publicly held companies and their audit firms - dramatically affects the accounting profession and impacts not just the largest accounting firms, but any CPA actively working as an auditor of, or for, a publicly traded company. Provisions of SOX detail criminal and civil penalties for noncompliance, certification of internal auditing, and increased financial disclosure.

Section 404, effective in 2006, requires that all annual financial reports must include an Internal Control Report stating that management is responsible for an "adequate" internal control structure, and an assessment by management of the effectiveness of the control structure. Any shortcomings in these controls must also be reported and this must be reported to the SEC. Click here for more information about this act.

http://www.soxlaw.com

Gramm-Leach-Bliley Act (GLB)

The Financial Modernization Act of 1999, also known as the "Gramm-Leach-Bliley Act" or GLB Act, includes provisions to protect consumers' personal financial information held by financial institutions. There are three principal parts to the privacy requirements: the Financial Privacy Rule, Safeguards Rule and pretexting provisions.

The Financial Privacy Rule and the Safeguards Rule apply to "financial institutions," which include not only banks, securities firms, and insurance companies, but also companies providing many other types of financial products and services to consumers. Among these services are lending, brokering or servicing any type of consumer loan, transferring or safeguarding money, preparing individual tax returns, providing financial advice or credit counseling, providing residential real estate settlement services, collecting consumer debts and an array of other activities. Such non-traditional "financial institutions" are regulated by the FTC. For more information on the types of financial activities covered, click here.

The Financial Privacy Rule governs the collection and disclosure of customers' personal financial information by financial institutions. It also applies to companies, whether or not they are financial institutions, who receive such information. For a summary overview of the Financial Privacy Rule, see In Brief: The Financial Privacy Requirements of the Gramm-Leach-Bliley Act.

The Safeguards Rule requires all financial institutions to design, implement and maintain safeguards to protect customer information. The Safeguards Rule applies not only to financial institutions that collect information from their own customers, but also to financial institutions "such as credit reporting agencies" that receive customer information from other financial institutions.  Click here for more information about this act.

http://www.ftc.gov/privacy/privacyinitiatives/glbact.html